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Accounting Technician Produced OCTOBER 2005
Accounting technicians maintain systematic records of business transactions and verify and record those transactions. They use computers to calculate, prepare and process invoices, accounts payable and receivable, budget documents and other routine financial records.
NOC Number(s): 1231
Educational Requirements: High school diploma
Employment Outlook: Employment turnover plus above average occupational growth in Alberta
Interests: M D i
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Duties | Working Conditions | Personal Characteristics | Education | Employment | Salary | Other Information | Related Occupations | Related School Subjects | Related Field of Study
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Duties
In small organizations, accounting technicians may:
perform computer data entry and analysis functions
prepare, type and mail monthly customer statements
take telephone orders
make up cheques
make bank deposits and reconcile records of bank transactions
assist with accounts receivable and accounts payable records, ledgers and journals
assist with payroll calculations
perform other clerical duties.
In large organizations, these duties are often divided among several employees called payroll clerks or cost clerks, for example. In general, they:
use various computer applications
record daily transactions
total accounts by machine
compute charges
prepare invoices and reports.
To perform these duties, accounting technicians need an understanding of business documents such as receipts, till tapes, purchase orders, credit slips, sales slips, banking statements, financial statements and invoices.
Working Conditions
Accounting technicians usually work regular weekday hours in a comfortable office environment. Overtime may be required during peak business periods and standard hours may be different in the service industry.
Personal Characteristics
Accounting technicians must be able to:
communicate effectively in person and on paper
work with numbers quickly and accurately
concentrate for extended periods of time and pay close attention to detail but also switch back and forth between tasks
follow verbal and written instructions
analyze data
keep employer information confidential
work independently on routine tasks.
They should enjoy having clear rules and organized methods for their work, balancing financial records and business transactions, and operating computerized systems and office equipment.
Educational Requirements
The specific educational requirements for accounting and bookkeeping positions vary greatly from one employer to another depending on the scope and responsibility of the position. Most companies use electronic bookkeeping operations and require their employees to have related training or experience. Up to two years of on-the-job training or a related post-secondary certificate or diploma may be required. Employers may prefer to hire job candidates who are working toward a professional accounting designation (see the Accountant occupational profile).
High school courses in the following subject areas are valuable when seeking employment in this field:
English
accounting procedures
law (especially contract law and statutes)
basic economics
business mathematics
office procedures and business machine operation
computer applications including word processing, spreadsheet and accounting software.
Most employers prefer to hire job candidates who have taken related courses and programs from colleges, technical institutes or private vocational schools. In Alberta, a number of institutions offer accounting courses and programs:
Academy of Learning in Airdrie, Calgary, Edmonton, High River, Lethbridge, Medicine Hat and Red Deer
Alberta Career Computer Center Inc. in Edmonton
Athabasca University
Bow Valley College in Calgary
Business Career College in Grande Prairie
CDI College of Business, Technology and Healthcare in Calgary and Edmonton
Campbell College Ltd. in Edmonton
Grande Prairie Regional College
Grant MacEwan College in Edmonton
HCC Choice College in Spruce Grove
Keyano College in Fort McMurray
Lakeland College in Lloydminster and Vermilion
Lethbridge Community College
Mann Career Training Ltd. in Spruce View
Medicine Hat College
Mount Royal College in Calgary
NorQuest College in Edmonton
Northern Alberta Institute of Technology (NAIT) in Edmonton and Fairview
Portage College in Lac La Biche
Red Deer College
Reeves College in Lloydminster
Slate Training Centre in Edmonton
Southern Alberta Institute of Technology (SAIT) Continuing Education Division in Calgary
University of Alberta Faculty of Extension in Edmonton
University of Calgary Faculty of Continuing Education
University of Lethbridge.
Prospective students should investigate the suitability and reputation of training programs with employers before enrolling in a program. Courses and programs vary considerably in content, length, admission requirements and cost. In general, a high school diploma or mature student status is required for admission. However, the entrance requirements for some programs include specific achievement and course requirements (e.g. at least 60 per cent in English Language Arts 30-1 or English 30 and Pure Math 30 or Math 30, or 65 per cent in ELA 30-2 or English 33 and Applied Math 30 or Math 33).
Continuing education programs are often offered on an as needed basis.
For current information about programs and mature student admission policies, please check post-secondary institution calendars or websites.
Employment and Advancement
Accounting technicians are employed in organizations ranging from retail businesses and manufacturing firms to social service agencies that provide health, education or other social services. Some positions are part-time.
Advancement opportunities generally depend on the accounting technician's willingness to take further education. Some accounting technicians move into related data management positions.
Accounting technicians are part of the larger National Occupational Classification 1231: Bookkeepers. In Alberta, over 75 per cent of people employed in this classification work in the following industries:
Professional and Technical Services
Construction
Oil and Gas Extraction
Retail Trade
Transportation and Warehousing
Repair, Maintenance, Personal and Other Services
Finance, Insurance and Real Estate.
The employment outlook in this occupation will be influenced by a wide variety of factors including:
trends and events affecting overall employment (especially in the industries listed above)
location in Alberta
employment turnover (work opportunities generated by people leaving existing positions)
occupational growth (work opportunities resulting from the creation of new positions that never existed before)
size of the occupation.
Over 17,000 Albertans are employed in the Bookkeepers occupational group which is expected to grow 2.2 to 3.2 per cent each year from 2004 to 2009 in Alberta. It is forecasted that 370 to 550 new positions will be created each year in addition to job openings created by employment turnover. (Note: Since accounting technicians form only a part of the larger occupational group on which this forecast is based, only a portion of the new positions created will be for accounting technicians.)
Employment turnover is expected to increase as members of the baby boom generation retire over the next five to ten years.
Salary
Inexperienced accounting technicians may start at salaries not much higher than minimum wage. Starting salaries are higher for graduates of related post-secondary programs.
According to the 2005 Alberta Wage and Salary Survey, Albertans in the Bookkeepers occupational group working part-time or full-time earned from $10,800 to $91,300 a year. The average salary was $32,400 a year.
Other Sources of Information
Post-secondary institution calendars and websites (see Educational Requirements above)
EDinfo website:
www.alis.gov.ab.ca/edinfo
Related Occupational Profiles
Accountant
Administrative Assistant
Career and Technology Studies Teacher
Financial Planner
Internal Auditor
Related High School Subjects
Communication Technology; Enterprise and Innovation; Financial Management; Information Processing; Language Arts; Legal Studies; and Mathematics
Related Post-Secondary Field of Study
Business, Management and Administrative Studies; and Clerical and Administrative Support
Top of Profile
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For more information on career planning, occupations and educational programs, visit the Alberta Learning Information Service (ALIS) website at
www.alis.gov.ab.ca, call the Alberta Career Information Hotline toll-free in Alberta at 1-800-661-3753 or 422-4266 in Edmonton (deaf and hard of hearing individuals can call 1-800-232-7215 toll-free for message relay or 422-5283 in Edmonton), or visit an Alberta Human Resources and Employment service centre near you.
The information contained in this profile was current as of the dates shown. Salaries, employment outlook and educational programs may change. Please check the information before making any career decisions.
Copyright © 2005 Alberta Human Resources and Employment
