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Marketing Administrative Coordinator ? 01583
Job Description
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Description
Reporting to the VP of Business Development and Marketing, the Administrative Coordinator is responsible for coordinating marketing and BD activities. This role is focused on coordination between the functions within and between marketing managers.
PRIMARY RESPONSIBILITIES:
・ Works in partnership with VP Business Development and Marketing. Director of Marketing, PR Manager, Communications Manager and Market Sector Manager.
・ Directly manages communication between Marketing Managers, and VP Marketing & Business Development and ensures tools for tracking activities of Practice Areas and general initiatives are current and distributed within marketing, i.e., CRM reports, PR strategy, Communications Tracker, Proposal schedule, etc.
・ Supports scheduling of meetings and all technical requirements, catering and material needs for meetings of marketing managers.
・ Assist in tracking all activities of marketing team to ensure we adhere to established schedule , i.e., qualifications, proposals, presentations, tools, media/PR , ‘news’, e bulletin, photography, collateral, workshops, conferences, surveys and other marketing requirements of firm.
・ Obtain data /collect updates for CRM files and ensure info is current for contacts and opportunities.
・ Assist with coordination of large events held throughout the year and smaller events held monthly as requested.
Qualifications
・ Bachelors degree in Business Administration, Marketing or equivalent
・ Minimum 5 - 10 years experience, including administration, customer service, project management, in a professional services firm
・ Demonstrated knowledge of and success in a B2B communications capacity and understand services/market definitions/vernacular in corporate, commercial, healthcare, retail, hotel, public & institutional, science & technology, particularly as it relates to the building industry.
・ Demonstrated capability in managing communications of a global/national firm.
・ Demonstrated success in tracking activities, multi-tasking, creating original matrices, scheduling and other tracking tools for a number of areas with varying but immediate needs.
・ Experience creating communications tools and managing communications with an Executive and / or senior Managers and management staff.
・ Proficiency in MS Office (Word, Excel, Outlook and PowerPoint) Deltek’s CRM tool,
・ Personable, dynamic and innovative thinker; sense of urgency, strong communicator but positive in approach, excellent written and oral communication skills
・ Team building capabilities; coaching, directing, motivating, delegation, project management
・ Superior problem solving and decision making capability